Livonia Public Library Disaster Plan
2002
Prevention/ Preparation
Introduction
This plan will aid in the successful resolution and recovery in dealing with the aftermath of a disaster, whether it be fire, water/wind damage, vandalism, bomb threat, or bug infestation, with no loss of life if the occurrence takes place during library hours. In addition, it is hoped that prior planning and quick implementation of this plan will limit damage to the collection, equipment, and the building.
The Director and disaster response person will regularly update the plan. The library director, staff and disaster response person are responsible for responding to any disaster that occurs in the library.
Prevention
- 911 is known by all staff as the emergency number to be used by any phone in building, or personal cell phone if necessary and available.
- Items on the disaster inspection list shall be reviewed and inspected as scheduled. Library director will train new staff and review with current staff on proper use of fire extinguishers and orient staff on proper emergency evacuation procedures.
- Library director will notify building committee and/ or town supervisor.
- Post the locations of water, gas, electric turn off points near staff locations.
- Furnace room is to be kept clear of any clutter or storage of any flammable material.
- Furnace/boiler is to be inspected every two years by insurance company.
- Map clearly defined evacuation routes and post in public areas.
- Larger cleanups will be done at the direction of library director/building committee.
- Disposable of special recyclable materials and materials for village cleanup will be done by building committee.
- Food will be kept in secure containers in the cupboard and refrigerator.
- Donated items will be inspected as quickly as possible to prevent contamination of building with mold, mildew, or insects.
- Exterior maintenance will be done on a frequent basis.
- Maintain computer hardware inventory sheets for all computers.
- Backups of computerized circulation data will be kept off site at appointed staff residence.
- Director will create a list of consultants and conservators who can deal with the damaged format. . Obtaining expert advice right at the beginning of a recovery effort can prevent mistakes and save valuable time
- The director will maintain a list of emergency numbers and contact vendors for insurance, building repairs, and supplies.
(SEE DISASTER PLAN FOLDER FOR VARIOUS FORMS USED IN THIS PLAN)
Response
In the event of an emergency/disaster, the first person to observe the event should immediately dial 911 if appropriate and contact the director/ disaster response person. Also contact the Board of Trustees president and town supervisor.
All numbers are listed below in order of contact preference:
Library Director – Frank Sykes – 367-1006
President, Board of Trustees – Mae Sharman – 346-2511
Vice Pres. (if President unavailable) – Sally Collins – 346-6743
Town supervisor – Eric Gott – 346-2157
Emergency numbers
Police, fire department, ambulance – 911 – Livingston Dispatch.
Phone company – Frontier of Rochester – 777 – 1611
Water & Sewer – Village of Livonia D. P. W. – 346-2010
Insurance company – John W. Chanler Agency – 346-3118
Electrician – Don Denney – 346-2246
Plumbing – DD& M Plumbing – 346-3528
National Grid – 800-892-2345
Preservation consultants – Pioneer Library System – 800-441-5564
Procedures
1. If a fire is small enough to be easily and immediately contained, use one of the fire extinguishers in your immediate area. If the fire cannot be easily contained, call 911 – Livingston dispatch. Immediately evacuate the building. When the fire alarm is sounded staff will calmly and quickly evacuate building, converging at predetermined location.
If fire, flooding or water damage has occurred:
- Determine if professionals need to be called in for help, such as plumbers, electricians, conservators, etc. DO NOT ENTER AN AREA THAT IS FLOODED UNTIL MAINTENANCE AND SERVICE ELECTRICIANS HAVE DISCONNECTED THE ELECTRICITY. After advising the director/building committee and town supervisor of the situation and any danger to life has passed and building has been declared safe, staff will implement such cleanup measures as possible in order to salvage library materials unless there is a physical hazard to safety.
In winter turn the heat to 50 degrees. Open windows and doors if the air is cool and dry, but not freezing. If electricity is functional, use electric fans to expel humid air from the building or use the air conditioner if that can be activated. Wear rubber gloves and remove any materials from puddles of water on floors. DO NOT TURN UP THE HEAT. This will prevent mold and mildew damage as much as possible.
If the power is out, arrange for electric generators to run lights, fans and dehumidifiers.
2. If a Power outage, or blackout has occurred, emergency lighting will engage. Find out if there is power to the rest of the building. If there is, advise the director. Follow their instructions to see if power can easily be restored. If not, evacuate the building and call the utility company, Niagara Mohawk.
3. If vandalism has occurred DO NOT TOUCH ANYTHING until directed to do by authorities. CALL THE POLICE. After advising the library director or town supervisor, visually scan area and document what you can see.
4. If there is a bomb threat, immediately notify the director. CALL THE POLICE, THEN IMMEDIATELY EVACUATE THE BUILDING. While an employee is on the phone with the caller, the Bomb Threat Report Form should be filled out
Approved by Livonia Public Library Board of Trustees: Sept. 10, 2002
Revised March 9, 2009
Livonia Public Library Bomb Threat Report Form
In case of a bomb threat, this form is to be used as a checklist and should be filled the caller is on the phone, if at all possible.
TIME OF CALL:__________________________ DATE OF CALL:________________
EXACT WORDS OF CALLER:____________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
HOW REPORTED: (ORGIN OF CALL)
LOCAL_____ LONG DISTANCE______ BOOTH____ INTERNAL_____
BOMB INFORMATION: (QUESTIONS TO ASK CALLER)
What kind of bomb is it?____________________________________________________
________________________________________________________________________
________________________________________________________________________
What does it look like?_____________________________________________________
________________________________________________________________________
________________________________________________________________________
Form 9/02
SEE BLANK FORMS FOR PAGES 2, 3
ACTION TO TAKE IMMEDIATELY AFTER THE BOMB THREAT CALL:
Contact the following:
911 – Livingston Dispatch
Library Director Frank Sykes
Town Supervisor Eric Gott
ADDITIONAL COMMENTS___________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
NAME AND LOCATION WHERE CALL WAS RECEIVED:________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
NAME, ADDRESS, AND PHONE NUMBER OF PERSON RECEIVING THE CALL:____________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
form 9/02
Approved by Board of Trustees: September 10, 2002
Revised March 9, 2009
